Council Meeting Minutes September 2019

September 18, 2019

Attendance:

Present: Pastor Laurel Seyfert; Heddy Mueller – Chair; Rick Norberg – Vice-Chair; Kathy Maxon –Secretary; Dorothy Raynor – Treasurer; Shelley Kretchman; Jerry Erickson; Wally Tetzlaff; Sharolyn Molnar; Don Wrobleski;

Regrets: Ed Podjan; Arlene Pottinger

1. Call to order – 7:05 p.m.

2. Opening – Pastor Laurel spoke on Joy.

3. Agenda

Additions: 4. Convention assessment; 6. MNO Synod Cameroon Appeal

Motion to adopt the agenda: Tetzlaff/Kretchman. Carried.

4. Treasurer’s Report – Attached

a) Motion to accept the Treasurer’s Report: Norberg/Wrobleski. Carried.

b) Convention Assessment – Dorothy will make payment; Numbers of baptized members will be reduced for next year as the registry was updated.

c) Motion to ratify expenditures of cheque #’s 3360-3367: Molnar/Tetzlaff. Carried.

d) EFT Canada (PAR) - EFT Canada requests an electronic version of the Constitution; a printed copy of the Constitution was provided and Dorothy will scan and email to them;

5. Minutes of August 21, 2019, Meeting

a) Motion to accept the Minutes: Norberg/Erickson. Carried.

6. Correspondence:

a) Email – Nichol Lupki – Discussed under Pastor’s report

b) MNO Synod re: Cameroon Appeal, which is requesting donations for the support for orphans.

7. Reports:

a) Parish Report:

i) Shelley reported that pianists are almost booked for October

ii) Driving Nardis, Jonas, and Anna to/from church – form needs to be printed and placed on the door

iii) Jerry may not get to Costco prior to Fall Supper; he will purchase gloves (size Med.) and small plates for pies from Superstore.

b) Mission Report:

Samaritan House –Grant application was denied; request for donations for this year’s project will be made during services; 4 grocery bags of donated items were delivered to the Food Bank.

c) Property & Finance Report:

i) Concrete Project – postponed possibly until 2020

ii) Window Project – completed

iii) Splash pads for eavestroughs –Rick to ask Gaiser’s about the cost of constructing concrete pads.

iv) North light is repaired; south light still to be repaired

d) Pastor’s Report: Reviewed as distributed.

i) Piano Recitals – Nichol Lupki requests the use of the church for two recitals during the year.

Motion to allow Nichol Lupki to hold two piano recitals, dates to be determined at a fee as per the Building Rental guidelines. Kretchman/Tetzlaff. Carried

e) Motion to accept the reports as printed and/or presented. Norberg/Tetzlaff. Carried.

8. Unfinished Business:

a) Fall Supper – no volunteer for Convenor so Council is the Convenors; Scouts asked to assist so Pastor will contact them re: delivering flyers in their neighbourhoods; Colleen Haugen, Heddy Mueller, and Sharron Bullard called for donations; Heddy is Advertisement Committee; Rick arranged the ham and buns; Arlene is arranging for 4 people to sell tickets; Rick will ask mike Pomfrey if he will call numbers; need a Floor Marshall in the basement; Set-up and juice making is Thursday, Sept. 26 at 1:00 p.m.; Sharolyn is purchasing items and will have them delivered Thursday; baked potatoes and scalloped potatoes this year; Pastor is contacting Coptics.

b) EFT Canada – See Treasurer’s Report

c) Window Project – See Property & Finance Report

d) Concrete Project – See Property & Finance Report

e) Splash Pads – See Property & Finance Report

f) Constitution Review – See Pastor’s Report

d) Fundraising Suggestions – tabled to October

9. New Business:

a) Piano Concert inquiry – see Pastor’s report

10. Announcements / Upcoming Events & Discussions:

a) Fall Supper – September 27, 2019; 5:00 – 7:00 p.m.

b) Savanna Grasby Baptism – September 29, 2019

11. Closing – Pastor Laurel led us in the Lord’s Prayer.

12. Meeting Adjourned – 9:00 p.m.

13. Next Meeting October 16, 2019, at 7:00 p.m.