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Council Meeting Minutes August 2019

August 21, 2019


Present: Pastor Laurel Seyfert; Heddy Mueller – Chair; Rick Norberg – Vice-Chair; Kathy Maxon – Secretary; Shelley Kretchman; Jerry Erickson; Ed Podjan; Wally Tetzlaff; Sharolyn Molnar; Arlene Pottinger

Regrets: Dorothy Raynor – Treasurer; Don Wrobleski

1. Call to Order: 7:00 p.m.

2. Opening: Pastor Laurel read today’s reading from Eternity for Today – Jeremiah 14:10

3. Agenda: Additions: 6.d) Letter from National bishop S. Johnson; 7.c) West Windows. Motion to Adopt the Agenda: Rick Norberg/Shelley Kretchman. Carried

4. Treasurers Report: Attached

a. Budget: Rick advised that the financial position is ahead of the budget projections, as at the end of July.

b. Motion to accept the Treasurers Report: Ed Podjan/Jerry Erickson. Carried.

c. Motion to ratify expenditures of cheque #’s 3346 – 3359: Rick Norberg/Jerry Erickson. Carried.

d. PAR: as recommended by the MNO Synod, we will use EFT Canada; Dorothy is completing the paperwork to register; forms will be provided for participants’ signatures and returned to file appropriately. Sharolyn will send out an email/letter to all current PAR participants advising of the status. All this will likely not be completed by September10th, members will be asked to contribute via an envelope.

5. Minutes of June 19, 2019, Meeting

a. Motion to accept the Minutes as amended: Kathy Maxon/Ed Podjan. Carried.

6. Correspondence:

a. Email: Bishop Jason re MNO Synod Website – there is a link to the survey providing feedback.

b. Letter: ELCIC Group Service Inc. Update the progress of Health & Dental Benefits for Pastors.

c. Summer Newsletter: Lutheran Theological Seminary.

d. Letter: National Bishop Johnson ELCIC – re “four-year emphasis on Living our Faith, as together we pray, read, worship and love... September 2019 – learn about prayer, grow in our experience of prayer and deepen our regular prayer practice; September 2020 – reading and learning about scripture; September 2021 – focus on worship and private devotion; September 2022 – focus on love.”

7. Report:

a. Parish Report:

i. Shelley reported that pianists are booked for September.

ii. Supplies have been purchased.

iii. Pastor Laurel providing music services – discussion re, if she should be compensated as our regular musicians are; no, as it is infrequent but could be revisited if the amount increases; additional musicians are needed to draw from; Pastor Laurel is meeting with Sabina on August 22 and ask her to recruit additional students.

b. Mission Report:

i. Samaritan House: still waiting for a response from the Synod re Grant application so Kathy will send another follow-up email requesting the status.

c. Property & Finance Report:

i. Piano Refurbishing Project: completed and musicians feel it is now concert quality.

ii. Concrete Project: postponed possibly until 2020 as Gaiser Buildings are currently too busy; Rick to advise them to complete the work as per their timetable.

iii. Window Project: tabled until the September meeting.

iv. Splash pads: for eavestroughs requires a 4’ length; Wally could not find anything to purchase; Rick to ask Gaiser’s about the cost of constructing concrete pads.

d. Pastor’s Report: Reviewed as distributed

i. Constitution Review: Committee will be recruited in Fall.

e. Motion: To accept the reports as printed and/or presented. Arlene Pottinger/Rick Norberg. Carried

8. Unfinished Business:

a. EFT Canada: See Treasurer’s Report.

b. Concrete Project: See Property & Finance Report.

c. Speaker/Microphone: (Wireless) has been rectified.

d. Fundraising Suggestions

i. Spring Supper: Baron or Beef

9. New Business:

a. Fall Supper: September 27; 5:00 p.m. to 7:00 p.m.; Ham & Scalloped Potatoes; Convenor(s) needed (message in weekly Bulletin)

10. Announcements/Upcoming Events & Discussions:

a. Savanna Grasby Baptism: September 29, 2019

11. Closing: Pastor Laurel led us in the Lord’s Prayer

12. Meeting Adjourned: 8:20 p.m.

13. Next Meeting: September18, 2019 at 7:00 p.m.